When you use the Record a Receipt task on the Accounts page to enter a deposit paid by a Hirer or a payment which can't be fully allocated against outstanding invoices, the unallocated amount is saved as a "Payment On Account". Booking Pro remembers these payments and allows them to be used to pay invoices which you raise at a later date. You will automatically be reminded about these payments when you carry out either of the following tasks: generating invoices and manually issuing invoices.

 

Generating Invoices

After automatically generating invoices from bookings using the Generate Invoices task on the Accounts page you will be automatically reminded about any payments on account which can be allocated to outstanding invoices. These payments are displayed on the following form:

To allocate these payments to outstanding invoices you will need to highlight each one in turn and click the Allocate button. This will display a Receipt form which you can save to allocate the payment on account to the outstanding invoices.

You can also display the Allocate Payments On Account form by selecting the Allocate "On Accounts" task on the Accounts page.

Manually Entering Invoices

If there is any payment on account waiting to be allocated when you raise an invoice using the Issue Invoice task on the Accounts page, you will be automatically reminded about it when you save the invoice. If you choose to allocate it a Receipt form will be displayed which you can save to allocate the payment.